Publishing your research

Related: Measuring research impact; Understanding copyright; Developing your researcher profile

Getting Started

The information on these pages is designed to assist emerging researchers and and staff in the publication process:

Open Access

Lincoln University’s Open Access Policyopen-access-212x300

Encourages staff, and in some instances postgraduate students, to openly share content they produce on the web.
The policy recommends a Creative Commons licence where suitable to their output to determine how material may be used, reused or repurposed.

Open Access Explained – check out this video

Lincoln University Open Access content:

Open Access Repositories

  • ROAR – Registry of Open Access Repostiories
  • OpenDOAR – Directory of Open Access Repostiories
  • DOAJ – Directory of Open Access Journals
  • Base  – search engine for Open Access academic resources
  • Core – search engine for repositories

Research Repositories

Lincoln University Research Archive
Lincoln University’s research repository provides a platform for the collection, organisation, access, annotation and preservation of the University’s research outputs in digital formats.
A gateway to the open-access research documents produced at universities, polytechnics, and other research institutions throughout New Zealand.

Access to digital information from government departments, publicly funded organisations, the private sector, and community groups.

Open Access Publishers

SHERPA – from the University of Nottingham, provides excellent range of information and services relating to OA publishing and institutional repositories:

  • List of publishers who allow the final publishers PDF to be stored in a repository
  • SHERPA RoMEO coloursa service run by SHERPA to show the copyright and open access self-archiving policies of academic journals. Uses a colour‐coding scheme to classify publishers according to their self‐archiving policy.

Open Access Scholarly Publications Association – established in 2008 to represent the interests of Open Access (OA) journal and book publishers globally in all scientific, technical and scholarly disciplines.

A sample of Open Access Publishers

Predatory publishers

The following can be used a as checklist to assess publishers and journal titles:

  • Check the editorial board and their expertise and affiliations
  • What are journal’s peer-review policies?
  • Are there clear policies outlining author fees, article processing charges?
  • What is the copyright agreement? Can you retain the right to deposit into an institutional repository
  • Is the journal registered with a directory or association? For example: DOAJ – Directory of Open Access Journals or Open Access Scholarly Publications Association

Steps to publishing

Publishing strategy

Identifying and selecting a journal title

Finding information about journal title

Consider the following:

  • Explore the publisher website – is there a mission statement, scope, policies, submission requirements?
  • What are the acceptance rates? and timelines to publication?
  • Is the journal a subscription or open access journal?
  • Who is on the Editorial board – what is their expertise and affiliations?
  • Author rights, author fees and copyright policies – are they clearly define?

Do your own research

  • Check with your colleagues; supervisors; mentors
  • Check who has published in the journal titles you are considering

Article Charges

Guidelines for making an application to the Article Processing Charges Assessment Team (APCAT)

Library, Teaching and Learning is offering support for publishing and will pay the article processing charges (APCs) for LU researchers who publish in reputable open access peer reviewed journals provided all the eligibility criteria are met. This is a publishing option for researchers who have no alternative source of funding. APC AT Terms of Reference.docx

You should seek approval from the APCAT before submitting your paper to the journal in case the application is not eligible for this method of funding. Please read the eligibility criteria below before submitting the application form.

The following criteria will be used to determine eligibility for APC support.

  • Peer reviewed journal articles that add value to the PBRF for Lincoln University are strongly preferred.
  • The lead author must be a current Lincoln University staff member or postgraduate student. Where there are external co-authors on the paper, or where the lead author has visitor status, the number of LU authors on the paper must exceed the number of external authors to demonstrate that the research is being led by Lincoln University.
  • The journal where the paper is to be submitted should have a suitable quality rating and be included in at least one of:
  • The full content of the article must be available openly immediately on publication, delayed open access publication models are not eligible
  • A Creative Commons Licence is required for the publication to comply with the Lincoln University Open Access policy.
  • Transfer of copyright, eg to a publisher or society, is allowed if a Creative Commons Attribution licence is applied
  • The final published version of the article should be deposited into the Lincoln University Research Archive via Symplectic Elements research management system
  • Authors must seek grant funding before applying to the APCAT, the APC fund will only top this up
  • The request for funding per paper should generally not exceed NZ$3,500
  • The paper must have a publication status of, “ready for submission,” “submitted-for-publication” or “accepted-for-publication”. Funds will not be encumbered for manuscripts that are still being written.
  • Papers must not have been published prior to the authors’ request for funds. Already-published articles are ineligible.
  • The article must include a data availability statement:
    • Data availability statement refers to where the data have or will be openly published
    • Data availability statement advises where the data can be requested from
    • Data availability statement advises that data is unavailable due to commercial, ethical, or cultural reasons
    • Not applicable as no data was involved in preparation of the article

For more information on how to select and apply a Creative Commons licence see:

Creative Commons licences explained

A full list of Open Access Journals with a Web of Science Impact Factor and/or SCImago Journal Ranks can be searched here. Open Access Journals with Web of Science and or SCImago factor.xlsx

To apply for funding please access and complete the APC Application Form online at:

APC Application form

Author Rights

The author or creator of a work owns the copyright to that work. This may change if the author transfers either all or part of those rights to another party, e.g. a publisher or employer.

The Lincoln University House Rules provide further clarification on Intellectual Property and copyright for graduate students.

If you are making your research available via the open access Lincoln University Research Archive (LURA) you retain copyright to that work, i.e. you are not transferring the rights to another party. For further clarification see the LURA Frequently Asked Questions.

When you come to publishing your research via traditional publication methods the rights that you retain are determined by the publisher’s contract agreement. For further information on publishing agreements go to Information for Authors on a publisher or journal web site, for example:

SPARC (Scholarly Publishing and Academic Resources Coalition) provides further information regarding Author Rights. The SPARC Author Addendum is a legal instrument that modifies the publisher’s agreement and allows you to keep key rights to your articles.

Authorship Guidelines
Guidelines on assigning authorship have been developed by the British Sociological Association

Publication types

Managing your research outputs


Publishing your research findings is an essential part of academic life. Research outputs may include some of the following:

  • Journal article
  • Book
  • Chapter in a book
  • Edited book
  • Conference paper
  • Poster presentation
  • Oral presentation
  • Technical report
  • Research report
  • Discussion paper
  • Theses & Dissertations
  • Audio or video file
  • Dataset

At Lincoln University you have the opportunity to include some of your research outputs in the Lincoln University Research Archive. For more information on depositing your material refer to Research Archive.


Managing versions of your research

In the Open Access and Creative Commons publishing environment it is useful to keep track of versions that you research outputs may undergo.

If, for example, you are submitting some material to the Lincoln University Research Archive it is useful to clearly name what version you are submitting.

The following is a guide of the version stages:



Other versions relating to publishing milestones:


Adapted from VERSIONS Toolkit produced by the London School of Economics and Political Science, 2008 and Otago University


For further information about publishing in the Open Access environment refer to the Versions Toolkit which provides some invaluable information and hints for researchers.

Publication types: Guidelines to research reports, discussion papers, etc

Become familiar with the differences between publication types.

Discussion paper: Examine or inform current opinion or debate; disseminate the preliminary results of research.

Working paper: Preliminary outcomes, without finalised data; elicit feedback from colleagues and peers; working papers may be based around a particular theme.

Research paper: Report on research progress, or final results of research; elicit feedback prior to submitting to academic journal.

Research report :Communicate research findings; of high academic/scientific standard.

Technical report: Report research to other professionals or subject specialists; present data or experiments; technical or scientific focus.

Conference paper: Communicate research to other professionals or subject specialists; stimulate debate amongst peers.

Poster presentation: Visual summary of research findings.

The table below is a guideline of the features of each publication type, for authors of Lincoln publications. For further information on publication types, templates, etc., contact your Faculty or Research Centre Administrator or Library Teaching and Learning Research Advisors, Roger Dawson or Sarah Tritt.

Examples Examples Examples Examples Examples Examples Examples
ISSN No Yes No Yes Yes Yes Yes
ISBN No Yes No Yes Yes Yes No
Table of
No Yes No Yes Yes Yes Yes
Abstract Yes Yes Yes Yes Yes
Yes Yes
Keywords Yes Yes Yes Yes Yes Yes Yes
or images
Optional Optional Yes Optional Optional Optional Yes
Yes Yes Yes Yes Yes
or references
Yes Yes Yes Yes Yes Yes Yes
Appendices Yes No Yes Yes Yes
Peer review Yes