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Depositing into [email protected]

Deposit of your thesis or dissertation into the LU Open Access Archive is the final step after examination or review. Once processed and approved, your Graduation Clearance Form can be signed.

Deposit processing can take up to three working days. During that time, your thesis/dissertation will be checked for an embargo (if requested), formatting, copyright compliance, and the file/s prepared for digital publishing. Please read the following to avoid delays in processing, and contact us. 

What to deposit

Final university-approved Lincoln University theses – PhD or Masters, and dissertations, after they have been through examination.

You may also attach associated files, such as maps or spreadsheets, but we recommend depositing datasets separately into our data repository [email protected], and including a link in your thesis instead. Read more about publishing your research data and contact Talia Skinner for more information about [email protected]

The author of the work should be the one to deposit: if you need someone else to deposit on your behalf, please contact us for a permission form.

Important Considerations

Restricting access

You may need to restrict access to your Thesis/Dissertation/Research wholly or in part. For further information about whether a restriction may apply, please refer to the Lincoln University Grounds for Embargo Guidelines

Important note: the abstract will always be open access regardless of any embargo. Please contact us if you have any concerns. 

Standard access options include: 

  • no restrictions – immediate worldwide open access 
  • restricted to Lincoln University community only – remote access available to current staff & students via authentication 
  • restrict all access for a period of up to 24 months 

If you believe there are grounds for a restriction (embargo) then you and your Supervisor need to complete an Embargo Notification Form. Apply any restrictions using the appropriate fields on the form, get an approval from your supervisor, and email the completed form to the address on the form. 

When completing the embargo fields for your thesis/dissertation, you will need to enter the details of your embargo, and for each file you upload manually select a date for the embargo to end. Please carefully follow instructions on each of the [email protected] deposit pages.  

Deposit process

Once you have converted your file(s) to PDF, deposit your digital file to [email protected]. It is important that you read and follow all instructions. Follow the [email protected] pre-deposit checklist below when submitting. 

Use your Lincoln University login to deposit into [email protected]. If your Lincoln password/username has expired, then register with a personal email as an external user and complete your deposit this way.  

We require up to 72 office hours to process your deposited files. Following approval, we will sign off your Graduation Clearance Form. 

Pre-deposit checklist

Before depositing your file(s) to [email protected] please ensure you have completed the following:

  • Completed examination/defended
  • Received a Completion/Eligibility for Award letter from Student Administration
  • Ensure all conditions have been met on the Completion letter (corrections and review)
  • Read through the information on this page
  • Third Party Copyright (more information on third-party copyright) 
    • If Yes – ensure all third-party material without permission from the copyright holder has been removed.  Have two files ready to deposit:
      • One complete version
      • One version with third party copyrighted material removed
  • Datasets (more information on datasets)
    • If Yes – upload datasets to [email protected]
      • Ensure that you include a meaningful title and description that describe the data itself, not your thesis.
      • Link from your thesis to the DOI provided.
  •    Embargo? (more information on embargo
    •  If Yes – ensure you have completed the Embargo Notification form and emailed it to the addresses provided

 

Now you are ready to deposit your file(s) to [email protected]

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